Vacancy – Finance & Operations Officer [CLOSED]
The SADC-DFRC is looking for a Finance and Operations Officer with strong financial management capability, but just as importantly, someone who brings the right soft skills to thrive in our environment. You need to be someone who is:
- Proactive and accountable: follows through without being micromanaged;
- Professional communicator: can engage with DFIs and service providers with clarity and diplomacy, especially on collections.
- Discreet and ethical: handles sensitive data responsibly.
- Detail-oriented: delivers accurate reports and clean reconciliations.
- Collaborative but independent: works with various teams with minimal supervision.
- Operationally hands-on: comfortable juggling finance and admin tasks.
- Resilient and focused: results-driven even when managing backlogs or chasing payments.
Role Responsibilities
Financial Management and Accounting
- Maintain and update accounting records in Pastel, ensuring accuracy and alignment with standards
- Process all financial transactions: accounts receivable, accounts payable, payroll
- Prepare journal entries, including accruals and adjustments
- Generate monthly, quarterly, and annual financial reports
- Support budget development and monitoring
- Assist with audit preparation and documentation
Treasury and Banking
- Manage banking transactions and prepare reconciliations
- Monitor bank balances and advise on liquidity
- Support cash flow planning and reserve tracking
Member Contribution Coordination
- Maintain accurate records of member contributions and invoicing history
- Reconcile payments and track overdue balances
- Implement follow-up and debt collection procedures to recover outstanding contributions
- Engage member institutions professionally to resolve payment delays and disputes
- Prepare periodic contribution reports for internal use and governance reporting
Accounts Payable and Procurement Support
- Validate and process supplier invoices
- Ensure procurement documentation is accurate and compliant
- Support tender and quotation processes in line with policy
- Maintain supplier database and monitor delivery timelines
Taxation and Compliance
- Submit VAT and other statutory returns
- Ensure compliance with tax laws and filing requirements
- Maintain documentation for audit and reporting purposes
Grants and Donor Financial Reporting
- Support budget tracking and reporting for donor-funded programs
- Ensure expenditure aligns with approved project budgets
- Assist in compiling financial statements for grant audits
Operational Support Functions
- Support general office administration and logistics
- Manage stationery and supplies procurement
- Oversee physical records management and archiving
- Coordinate vendor contracts related to cleaning, utilities, insurance, and facilities maintenance
Qualifications & Experience
- Minimum of 3 years of progressive experience in financial management or accounting.
- Bachelor’s degree in Accounting, Finance, or related field
- Mandatory registration with BICA
- Professional certification (e.g., ACCA, CIMA, CPA) or in progress.
Knowledge & Skills required
- Proficiency in Sage Pastel (Partner) is essential
- Strong Excel skills (pivot tables, lookups, reconciliations)
- Understanding of IFRS, GAAP and Botswana tax regulations
- Familiarity with donor reporting and grant management is an asset
- Financial accuracy and attention to detail
- Procurement process understanding
- Strong follow-up skills and tactful engagement in collections
- Stakeholder communication and professionalism
- High ethical standards and confidentiality
- Ability to work independently and across teams
Application deadline: 5 November 2025
Location: Gaborone, Botswana
To apply, visit the link :
